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The USPS 1583 form, is a form that needs to be filled out by all customers of commercial mail receiving agents (CMRA.) This is a requirement set by the USPS, which regulates how mail is received & handled. It serves as an authorization for CMRA’s to process & handle mail on your behalf. This form is kept on file by the USPS so that they can track the identity of those who use the address, in the occasion that someone uses the address in an illegal way. This way, the only one who can access mail addressed to you, is you and any other authorized parties.
The USPS 1583 form, is a form that needs to be filled out by all customers of commercial mail receiving agents (CMRA.) This is a requirement set by the USPS, which regulates how mail is received & handled. It serves as an authorization for CMRA’s to process & handle mail on your behalf. This form is kept on file by the USPS so that they can track the identity of those who use the address, in the occasion that someone uses the address in an illegal way. This way, the only one who can access mail addressed to you, is you and any other authorized parties.
Please note, that the USPS 1583 Form does not change your address with the USPS or tells the CMRA where to forward your mail. If that is your purpose, then you want to be looking at filling out a Change Of Address form with the USPS.
This is a requirement set in place, so that no one can use your mailing address in an illegal way. Filling out a 1583 form, gives the mail receiving agent your permission to open & handle your mail. If you do not fill out this form, then the CMRA is obligated under USPS regulations, to return your mail back to the sender. Finally, filling out a USPS 1583 Form, ensures that there is a responsible party linked to the mailbox.
Before you hand in your USPS 1583 Form to your CMRA, you need to have the form notarized. Depending on the CMRA you are working with, some agencies may offer notary services & therefore you can have the document notarized there. If the CMRA you are working with, does not have a notary service available that you can use, you can have the 1583 Form notarized by a notary of your choice. There are also online notaries available such as NotaryCam as well.
During notarization, you will need to be able to show two forms of ID.
To fill out Form 1583 properly, you’ll need to attach copies of a photo ID and address ID.
For photo IDs, you can use a:
For the address ID, you can use a:
If you’ve never filled out Form 1583, don’t worry; it’s easy. Open Form 1583 in another window and follow along as we walk you through each step below.
List the date that you’ll open your private or virtual mailbox, plus the date that you plan to close it. If you plan to leave the mailbox open indefinitely, leave Box 1b blank.
List the street address of your private or virtual mailbox service location, as well as the mailbox number you’ll be assigned.
This denotes whether you’ll be using the service for business, an organization (like a nonprofit or government agency), or for personal use. Check the appropriate box.
Fill out your full name, phone number, email address, and home address. The address here must match the address of the documentation that you’ll provide in Box 9.
This section authorizes an individual within your service provider’s company to handle your mail. Add their full name, phone number, email address, and home address.
You’ll only need to complete this section if you plan to have your mail shipped from your private or virtual mailbox to another address.
If you’re registering for this service as a business or organization, provide all relevant information here: The business name, type of business, full street address, phone number, and the place of registration.
If your business is registered in the United States, the place of registration will be your county and state. If your business is registered overseas, list the country in which it is registered.
Next, fill out your name, ID number, issuing entity, and expiration date as they appear on your photo ID. In Box 8e, check what type of photo ID you’re using to fill out this form.
For this box, you’ll need a document verifying your home street address (international addresses are allowed). Put in your name and home street address as it appears on your attached document. In Box 9g, check which type of document you’re using.
The authorized individual for your mailbox service will need to fill this section out. They’ll need to add their name, ID number, issuing entity, expiration date, and the ID type.
This is address verification for the authorized individual for your mailbox service. Have them fill this out, too, with supporting address ID documentation.
You can list additional people from your business or organization who can receive mail at your virtual or private mailbox here.
Sign your name and add the date.
If you’re a Stable customer, we’ll prefill Form 1583 for you and don’t require notarization. However, some entities do. At the very bottom of Form 1583, you’ll see a box for the notary public to fill out. If your mailbox provider requires notarization, you can take this form to a notary or use an online notarization service to fully complete this section.
Once you have filled out & notarized your USPS 1583 form, you will then need to send it to the CMRA so that you can use their mailbox service.
There are two primary ways to send your 1583 form:
If you choose to send your USPS 1583 form by mail, you will need to send the original copy (not a copy of it,) along with your photocopied ID’s to your CMRA.
If you choose to deliver your USPS 1583 form in person, you will need to visit the location of the CMRA, or their partners. Make sure you bring the 1583 form with you along with two forms of ID.
Depending on the CMRA you are working with, you might have the option of also sending in the USPS 1583 Form by email and fax. Please make sure you check out the requirements to have your 1583 Form sent into the CMRA in that way.
If you are considering using an independent postal service for your mail, consider using a virtual mailbox. Virtual mailboxes allow you to see your mail online, through any computer or mobile device.
All mail pieces you receive, get uploaded into your account. Simply log into your account, using your email & password. You will see pictures of your mail.
If you need to have the envelopes in your virtual mailbox scanned (to see the documents within your envelopes,) you can request a mail scan. If you need to have the mail item shipped to you, you can select that as well as an option. Don’t want to keep all your mail but need some shredded? With a click of a button, you can have those mail pieces securely shredded.
We have a Freemium plan below, which allows you to test the service for free, for 2 months.
